PROJECT MANAGER, Production Operations and Communications

Why work for Cambridge Innovation Institute?

Our environment is friendly, inclusive, and very fast-paced, where people work hard and are rewarded and recognized for their efforts.

Other pluses:

  • Skills training and career development at all levels
  • Competitive pay with incentives and company profit share
  • Flexible work schedules
  • Companywide social events

CII Cares
We developed the CII Cares corporate social responsibility program as a way for our employees and conference attendees to give back to the communities where we live and work.

Greener CII
Our Greener CII task force helps our company become more ecologically aware and reduce our carbon footprint both at our headquarters office and onsite at our conferences.

CII is proud to offer its employees these benefits and more:

  • Health, dental, life and disability insurance
  • Generous paid leave
  • Company profit share
  • 401(k)
  • FSA plan

CII Celebrates Diversity! We welcome all qualified applicants without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, disability, status as a protected veteran, or any other characteristic protected by applicable federal, state or local law.


CII is seeking an extremely organized Conference Production Assistant with impeccable communication skills to join our fabulous conference production and development team.

The Conference Production Assistant is a mid-level, administrative assistance & project support position. While many of the tasks we do are administrative in nature, this is not your typical admin job! It requires exceptional organizational and administrative skills. We are looking for a self-motivated and dependable candidate who is able to tackle a dynamic and challenging to-do list. Daily tasks include everything from proofreading and scheduling projects, editing and preparing conference materials, to conferring with speakers and communicating with internal stakeholders.

It is a lot to juggle, and it is never boring! If you want to play a key role on the project team, tackle overlapping projects, pore over minute details, and deftly handle the needs of several people at once, we want to talk to you!

Role Responsibilities:

  • Support a portfolio of conference projects with overlapping (and occasionally competing) deadlines.
  • Proofread and edit conference materials against time-sensitive deadlines.
  • Respond to speakers' inquiries and remind speakers of submission deadlines.
  • Prepare electronic (pdf) conference documentation that comes from multiple sources.
  • Coordinate job specs and due dates for duplication and delivery by the printer.
  • Compile, edit and format conference program guides, addenda, flyers, etc.
  • Meet short turnarounds, work against tight deadlines & maintain high standards.
  • Process speaker recordings and PowerPoint files for virtual and in-person events.
  • Put together conference materials for in-person events and manage their distribution and return.

Qualifications and Skills:

  • 3+ years’ experience as an administrative assistant or project assistant
  • 3+ years’ background in proofreading and/or copyediting technical documents and preparing business correspondence
  • Familiarity with supporting project teams; experience managing project schedules and deadlines preferred
  • Personal qualities:
    • Highly self-motivated and dependable
    • Exceptional organizational, prioritization and time-management skills
  • People skills:
    • Effective team player with the ability to support and take direction from numerous sources, including supervisor, team members and conference speakers
    • Excellent verbal and written communication and interpersonal skills
  • Technical skills:
    • Microsoft Office – Word, Excel, PowerPoint
    • Adobe
    • Zoom
    • Ability to learn new software
  • Bonus skills and experience:
    • Zoom
    • Microsoft Outlook
    • Microsoft SharePoint
    • Microsoft Teams
    • Virtual event platforms
    • Conference production, printing or publishing experience in the biotech, healthcare, energy or medical industries

**Please include a cover letter with your résumé**
Email application materials to:
Kaitlin Kelleher
Director, Production Operations and Communications

PROJECT MANAGER, Production Operations and Communications

Cambridge Innovation Institute (CII) is seeking an extremely organized Project Manager, Production Operations and Communications to join our phenomenal conference production team. If you have impeccable communication, project-management and organizational skills, please apply!

Responsibilities of this role include:

  • Provide project management support for a portfolio including several large events:
    • Manage production deadlines and templates and keep teams on time.
    • Coordinate and assist with running team meetings.
    • Coordinate, proofread and finalize event website content and brochures.
    • Manage speaker correspondence and outreach as needed.
  • Support the conference production department with processes, technology training and initiative implementation.
  • Coordinate with sales, marketing, meeting planning and customer service departments.
  • Work with marketing teams on social media and promotion strategies across the portfolio.
  • Produce podcasts: work with conference production team to secure speakers, write and conduct the interviews, and coordinate with marketing to promote events via social media and email campaigns.
  • Manage overlapping projects with meticulous attention to detail, budgets and competing deadlines.
  • As part of the onsite team, travel to and run a series of conferences: assist speakers, manage in-room AV, and provide customer service.

Desired Skills and Experience:

  • 3-5 years as a project manager or administrative assistant
  • Outstanding communication, organizational, time-management and interpersonal skills
  • Experience working in virtual event platforms; ability to learn new technologies
  • Background in writing technical documents
  • Strengths in researching and understanding a conference portfolio’s market in order to build relationships and effectively post on social media
  • Proficiency with online research, Word, Excel, PowerPoint and Adobe
  • Prior work with executives, preferably with scientists
  • Ability and willingness to travel (3-6 trips annually)
  • Bachelor's degree; helpful if in life sciences or materials sciences but not required
  • Conference production experience is highly desirable but not required.

**Please include a cover letter with your résumé**
Email application materials to:
Kaitlin Kelleher
Director, Production Operations and Communications