Why work for Cambridge Innovation Institute?

Our environment is friendly, inclusive, and very fast-paced, where people work hard and are rewarded and recognized for their efforts.

Other pluses:

  • Skills training and career development at all levels
  • Competitive pay with incentives and company profit share
  • Flexible work schedules
  • Companywide social events

CII Cares
We developed the CII Cares corporate social responsibility program as a way for our employees and conference attendees to give back to the communities where we live and work.

Greener CII
Our Greener CII task force helps our company become more ecologically aware and reduce our carbon footprint both at our headquarters office and onsite at our conferences.

CII is proud to offer its employees these benefits and more:

  • Health, dental, life and disability insurance
  • Generous paid leave
  • Company profit share
  • 401(k)
  • FSA plan

CII Celebrates Diversity! We welcome all qualified applicants without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, disability, status as a protected veteran, or any other characteristic protected by applicable federal, state or local law.


CII is seeking an extremely organized Conference Production Assistant with impeccable communication skills to work closely with members of our conference production and development team.

Note: this job will be remote ("work from home") until COVID restrictions are lifted. We want to ensure a safe and healthy environment for all of our employees!

The Conference Production Assistant is a mid-level, administrative assistance & project support position. While many of the tasks we do are administrative in nature, this is not your typical admin job! It requires exceptional organizational and administrative skills. We are looking for a self-motivated and dependable candidate who is able to tackle a dynamic and challenging to-do list. Daily tasks include everything from proofreading and scheduling projects, editing and preparing conference materials, to conferring with speakers and communicating with internal stakeholders.

It is a lot to juggle, and it is never boring! If you want to play a key role on the project team, tackle overlapping projects, pore over minute details, and deftly handle the needs of several people at once, we want to talk to you!

Role Responsibilities:

  • Support a portfolio of conference projects with overlapping (and occasionally competing) deadlines.
  • Proofread and edit conference materials against time-sensitive deadlines.
  • Respond to speakers' inquiries and remind speakers of submission deadlines.
  • Prepare electronic (pdf) conference documentation that comes from multiple sources.
  • Coordinate job specs and due dates for duplication and delivery by the printer.
  • Compile, edit and format conference program guides, addenda, flyers, etc.
  • Meet short turnarounds, work against tight deadlines & maintain high standards.
  • Process speaker recordings and PowerPoint files for virtual and in-person events.
  • Put together conference materials for in-person events and manage their distribution and return.

Qualifications and Skills:

  • 3+ years’ experience as an administrative assistant or project assistant
  • 3+ years’ background in proofreading and/or copyediting technical documents and preparing business correspondence
  • Familiarity with supporting project teams; experience managing project schedules and deadlines preferred
  • Highly self-motivated and dependable
  • Exceptional organizational, prioritization and time-management skills
  • Effective team player with the ability to support and take direction from numerous sources, including supervisor, team members and conference speakers
  • Excellent verbal and written communication and interpersonal skills
  • Conference production, printing or publishing experience in the biotech, healthcare, energy or medical industries a plus

To apply, please send résumé to:
Kaitlin Kelleher
Director, Production Operations and Communications